Departmental Committee Chair Rotation Schedule

 *2010-2011 changes appear in Blue.

FACULTY MODERATOR, Representative to the Board of Trustees: 
    Connie Finney (12)

COUNCIL LISTINGS

Academic Council (est 2010)

Ex officio member/Chair:  Academic Vice President, Ron Mahurin

Voting Membership:
Associate Deans
    Arts and Letters - James Wardwell (11) (1 yr)
    Education & Physical Education - Cathy Freytag (term tbd)
    Music - Ben King (11)(1 yr)
    Natural Science & Mathematics - Keith Horn (12)
    Social Sciences - Paul Young
    Biblical Studies, Theology & Philosophy - Chris Stewart (term tbd)
    Intercultural, World Languages & Recreation Studies - Marcus Dean (term tbd)
    Adult & Distance Education - Katie Buvoltz (appointed)

Five (5) members of the full-time faculty, elected at large, for 2 year terms.  The Faculty Concerns Committee shall carefully consider the composition of the ballot with  with regard to appropriate representation on the A.C.
    Patrick Buckwalter (13)
    Jonathan Case (13)
    Karen Torraca (13)
    Ken Bates (12)
    Ted Murphy (12)

Resources Persons (non-voting):
    Associate Academic Dean - Linda Mills Woolsey (11)
    Associate Dean/Institutional Research & Assessment - Daryl Stevenson
        (appointed)
    Director of Academic Records - Margery Avery
    Director of Integrative Studies - Mark Hijleh (12)
    Director of Library and Information Resources - David Stevick (appointed
    Chair, Off-Campus Programs Committee

Two (2) Student Representatives, elected at large:
    Theodore Janney (11)
    Hannah Jennings (11)

Functions:
1)    Conduct and oversee long range and strategic planning in the academic area, submitting  recommendations to the faculty and president, respond to the directives of the president and trustees.
2)    Oversee all curricular offerings, including coordination of master schedule and the final exam schedule.
3)    Recommend to the faculty the academic calendar for successive years, including modifications to the annual, weekly and daily schedules for classes and academic events.
4)    Develop and monitor outcomes assessment program to assure quality in all instructional areas.
5)    Approve modifications in course offerings or major/minor requirements.
6)    Encourage curricular innovation, whenever feasible, by offering proposals for facilitating efforts by other campus constituencies.
7)    Conduct periodic evaluation of all majors, minors and academic programs and recommend revisions to appropriate departments.
8)    Consider and recommend to the faculty all academic and curricular policies, programs and actions.
9)    Review all proposals for new programs prior to faculty consideration.
10)    Review and approve faculty emeriti and honorary degrees.
11)    Serve, at the request of the president, as a reallocation task force with Associate Academic Dean as resource person.  The task force shall recommend program or personnel changes to the president in situations requiring budgetary restraint or retrenchment.
12)    Report to the faculty monthly.

The Council shall meet every other week, alternating with the Faculty meeting when possible, and shall be free to form sub-committees as necessary to most effectively manage its work.

(7/2010)

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Advancement Council

Ex officio members:
Senior Vice President for Advancement - Chair, Scott Wade
Executive Director of Alumni Relations - Daniel Noyes
Advancement staff member appointed by VP for Advancement - Barb Bates

Person appointed by the President -
Milieu Editor/Photography Coordinator - 

Two faculty members, elected to serve two-year terms:
        Jamie Potter (11)
        Doug Gaerte (12)
               
One staff member, elected by the staff to serve a two-year term:
        Ryan Spear (11)

Two student members (as passed 2/04), elected annually by Student Government Association:
       Emily Gaerte
       Marc Williams
 

Functions:
    To serve as an advisory group to the Vice President for Advancement, with oversight of development, alumni, and related public relations issues.
    To report periodically to the faculty. 

Enrollment Management Council

Ex officio members
Chief enrollment officer (chair) – Wayne MacBeth
Director of Financial Aid – Troy Martin
Director of Athletics – Skip Lord
Student Life representative (appointed by the chief student life officer) - Sharra Hynes

Elected by the faculty to serve two-year terms
Department chair - Matthew Pelletier (11)
Faculty member-at-large - Jillian Sokso (12)

Elected by Student Government Association (2 students, as of 2/04)
        Wesley Dean
        Shannon Marriam

       
Resource persons
Two admission staff members appointed by the chief enrollment officer
        Jeff Babbitt
        Diane Galloway
        Matt Reitnour

Functions:
- To serve as an advisory group to the chief enrollment officer about enrollment management issues such as enrollment projections and goals, retention and financial aid, as well as related issues from public and church relations; not to include admission policy.
- To report periodically to the faculty. 

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Finance Council

Ex officio members:

Vice President for Finance - Efrain Rivera
Finance Office representative - David Mercer
Director of Financial Aid - Troy Martin
Asst. Treas./Human Resources Dir. - Dale Wright
Staff Cabinet President - Jeff Luckey
Academic Policies Council rep. - Andrew Gallman

Two faculty members, elected to serve two-year terms:
        Richard Halberg (11)
        John Van Wicklin (12)

One staff member, elected to serve a one-year term:
        ______ (__)

Two student members, elected annually by Student Government Assoc.
        Commissioner of Finance -
        Marc Williams
       

Functions:
    To serve in an advisory relationship to the vice president for finance.
    To concern itself particularly with matters pertaining to budget, budget control, providing adequate income, and proper stewardship of college funds.
    To develop an acquaintance with the types of problems involved in various auxiliary enterprises, and to assist and advise the vice president for finance in the formulation of policies designed to meet these problems effectively.
    To be concerned with the stewardship of college properties, including the proper use of buildings and facilities, recommending new facilities, and the planning and execution of routine campus development.
    To report periodically to the faculty. 

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Graduate Policies Council

Membership
Ex officio (4):
The chief graduate academic officers of all college programs offering graduate degrees
        -Currently education, religion, music (3)
                    Cathy Freytag
                    Kristina LaCelle-Peterson (10)
                    Ben King
        -Chair duties to rotate annually among the chief graduate academic officers

The chief academic officer of the college or designate (1)
                     Ron Mahurin

Elected (3):
Two faculty members, to serve two-year terms, as follows
        -Must have graduate faculty credentials as defined by New York State Education Department
        -Must be from a discipline that does not offer graduate education
        -Elected by full faculty action in the normal election cycle
                    Susan Lipscomb (11)
                    Ron Oakerson (10)

 One graduate student
        -Elected for a one-year term rotating annually among disciplines with graduate programs
        -Elected by vote of graduate students in the designated discipline
        -Must be from a discipline other than that of the council chair
         _________ (__)

Total membership: 7

Resource persons:
        Chief enrollment officer or designated liaison – Wayne MacBeth
        Chief financial officer or designated liaison – tbd
        Chief academic records officer or designated liaison – Marge Avery
        Chief library administrator or designated liaison – David Stevick

 Functions:
    Ÿ To conduct and oversee long-range and strategic planning in the graduate academic area, submitting recommendations to the faculty and
    president and responding to the directives of the president and trustees
    Ÿ To consider and recommend graduate-program academic policies to the faculty
    Ÿ To review all proposals for new graduate programs prior to faculty consideration
    Ÿ To serve, at the request of the president, as a graduate reallocation task force.  The task force shall recommend program or
    personnel changes to the president in situations requiring budgetary restraint or retrenchment
    Ÿ To report periodically to the faculty

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Student Life Council

Ex officio members:
Chief Student Life Officer - Sharra Hynes, Chair
President of Stu. Gov’t. Assoc. - Zachary Adams
Faculty Athletics Committee rep. - Skip Lord
Academic Policy Council rep. - Cathy Freytag

Two faculty-at-large, elected to serve two-year terms:
    Aaron Routhe (11)
    Stephen Woolsey (12)

Two student life faculty, elected to serve two-year terms
    David Brubaker (11)
    Dennis Stack (12)
   
Two student members, elected annually by Student Senate:
     Connie Foster
     JAlex Vitale
 

Functions:
    To serve as an advisory committee to the office of the dean of students.
    To implement and periodically review policies relating to the students’ welfare as members of the college community.
    To consider and recommend policies regarding community standards to the faculty.
    To consider and recommend policy for all non-academic student activities and organizations including inter-collegiate athletics, intramural athletics, public programs (film, drama, lecture series, artist series, popular concerts), publications, and student organizations to the faculty.
    To coordinate calendar activities on and off campus.
    To advise the dean of students in the preparation of the Student Guide.
    To report periodically to the faculty 

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ADULT EDUCATION COUNCIL (approved by Faculty 4/22/10)

Meets bi-monthly at the call of the chair.

Ex officio voting member/Chair: Associate Dean for Adult and Online Education – Katie Buvoltz
Ex officio voting member: Associate Academic Dean or Dean’s designee –

Appointed, voting members (two year terms):

Five P.A.C.E. faculty members, one each from the groupings of English/Communication, Psychology/Sociology, Religion/Philosophy, and two from Business/Economics, appointed by the associate academic deans of these groupings.

     (1)  , Business Administration/Economics
     (2)  Lois Ross (11) Business Administration/Economics
     (3)  , Psychology/Sociology
     (4)  , Biblical Studies, Theology and Philosophy
     (5)  , Writing and Communications

Elected, voting member (two year term): One teaching faculty member not teaching in P.A.C.E.

Bob Galloway (12)

Ex officio non-voting, resource members:

Director of Administration P.A.C.E. – Mark Pavone
    * Administrative Assistant P.A.C.E. – Glenn Greenway
    * Academic Records Office representative – to be named
    * Non-P.A.C.E. Houghton staff member who is a P.A.C.E. graduate (invited for two year term
       by Associate Dean for Adult and Online Education)

In the event that new content/curriculum be added to Adult Education, representative from those additional areas will be added.

Functions:

* To serve as a parallel council to the Academic Council
* To regularly provide reports to the Academic Council, the Dean’s office and faculty
* To oversee strategic planning in adult education program and academic expansion efforts
* To discuss and approve policies relevant to adult education
* To serve as an advisory group to the Associate Dean for Adult and Online Education
* To approve all proposals for new programs prior to Dean’s office and faculty consideration

(7/2010)

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COMMITTEE LISTINGS

Admissions and Retention Committee

Ex Officio members:
    Enrollment Management (VP or rep) - Matt Reitnour
    Academic Dean (VP or rep) - Willis Beardsley
    Student Life faculty (VP or rep) - Sharra Hynes

One member of the teaching faculty, elected to serve a two-year term
         Kulli Toniste (11)  

One student member (must be a senior), elected annually by Student Government Association 
         Joanna Gallo

Functions:
    a. To select students for admission to Houghton College from applications received.
    b. To consider petitions for academic re-admission.
    c. To review periodically admission policy and recommend changes to the faculty as appropriate.

Committee for Satisfactory Academic Progress is a subcommittee of Admissions and Retention.  It deals primarily with matters of eligibility for financial aid. 

Procedure:
    a. A chair shall be selected annually by the members.
    b. Meetings shall be convened at the call of the chair.
    c. The committee shall report to Academic Policy Council.
    d. The chief admission officer serving as ex officio member of the committee will serve as secretary and chief correspondent for all admission decisions.

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Assessment Committee

Membership: Seven members  
Ex officio member: Associate Dean for Institutional Research and Assessment, Chair

Three elected faulty members on staggered two year terms:
    Kristin Camenga (11)
    Paul Young (11)
    Susan Martin (12)

One student member elected annually by the student government association.

Two resource members: 
    Director of Retention, Diane Galloway
    Faculty Development Committee representative,

Functions:

1.    Provide support to the faculty with particular emphasis on valuing and benefiting from monitoring student learning progress.
2.    Provide guidance to the faculty, but not carry out assessments directly, unless the assessment is of its own activities.
3.   Initiate and oversee the development of the following specific areas by recommending policies to APC and ensuring follow-through regarding:
        a.      institution-wide essential student learning outcomes that
        directly emanate from our mission statement and our college goals.
        b.      student learning outcomes in our Integrative Studies program
        (working with the Integrative Studies Department) and which relate
        to the institution-wide essential student learning outcomes.
        c.      student learning outcomes tied directly to academic majors and
        programs (working with academic departments) and which relate to
        the institution-wide student learning outcomes.
        d.      our established departmental goals (that is, to review and further
        refine those that were approved by APC in 2003).
        e.       our course evaluation instrument (for all programs, including
        P.A.C.E.) and recommendations for any future methods of delivery (such
        as online course evaluations).
        f.       national assessments that allow the college to benchmark among
        other sister colleges, such as NSSE, CLA, SSI, CIRP, and FSI.
        g.      academic departments’ periodic evaluations (review the process
        and make recommendations for improvement, but not have direct
        involvement in the assessments)

NOTE for clarification: This committee is not directly responsible for faculty evaluations related to rank and tenure decisions, decisions regarding faculty development monies, assessments about college-wide units outside direct teaching and learning processes (e.g.., advancement, student life, alumni), and performance appraisals of department chairs or other administrators. However, the committee might discuss and perhaps provide advice about assessment issues or concerns outside their purview, when appropriate, but would have no responsibility to do so.

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Campus Enhancement Committee (replaces Campus Beautification Committee)

Membership:
Ex Officio members:
Vice President for Finance, Chair of the committee, Efrain Rivera
Director of Retention, Diane Galloway
Alumni Director, Daniel Noyes
Director of Residence Life,
Director of Physical Plant,

Appointed members: (three-year staggered terms)
    At large member (appointed by the President)
    Community member (appointed by the Vice President for Finance)
    Representative of campus sites other than the Houghton campus (appointed by Vice President for Finance)
    Parent of current student (appointed by Vice President for Student Life)

Elected members: (elected by the faculty for three-year staggered terms)
    Member of the art department faculty - Gary Baxter (13)
    Member of the natural science (biology, chemistry, physics-earth science) faculty - Matt
    Pelletier (11) 

 Function:
The following functions apply to all Houghton College campuses:
To make recommendations to President’s Staff concerning
a.  the use and coordination of campus space
b.  the development of campus-wide plans for sustainability
c.  the development of campus-wide plans for aesthetic enhancement
d.  the development and oversight of regulatory compliance (e.g., ADA, fire and other safety codes, and 504 compliance)

To review and oversee activities and initiatives associated with the aesthetic qualities, both internal and external, and the appearance of campus properties.  

To review proposals submitted by college constituents regarding facility and/or campus development

To implement and oversee proposals approved by the committee and/or at the direction of the Vice President for Finance or the President’s Staff

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Campus Lecture Committee

Membership:

Director of Lecture Series, Chair: Peter Meilaender
Dean of the Chapel - John Brittain
Director of Student Programs - Greg Bish
Two faculty, elected, for 2-year terms
    Jonathan Case (11)
    Meic Pearse (12)
   
Two students, selected by the SGA
    Joel VanderWeele
    Derek Schwabe
 

Functions:
·          To advise and support the Director of Lecture Series
·          To help in the planning and promoting of three annual lecture events, in the following areas: Theology, with Wesleyan emphasis (not exclusively), Public/Civic Affairs, Christianity and Culture
·          To coordinate these lectures with the Chamberlain (Missions) Lecture Series, the Integrative Studies Lecture, the Artist Series, and the college calendar
·          To coordinate lectures with the chapel program
·          To facilitate, as possible, guest lecturers sponsored by academic departments
·          To offer the President ideas about Commencement and Baccalaureate speakers

[With the approval of this committee, the Academic Dean will appoint a Director of Lecture Series. This is an administrative position, compensated either in load or by stipend. The Director has responsibility for Lecture Series, supported by the Campus Lecture Committee and numerous other campus resources. The role is analogous to the responsibilities for Artist Series and Gallery Exhibitions shouldered by those respective directors. The Director oversees the expenditures of Staley money, and other lecture monies designated for his/her oversight.]

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Committee on Intercollegiate Athletics

Ex officio members:

Faculty Athletic representative (NAIA rep) - Richard Eckley
Director Intercollegiate Athletics - Skip Lord

Three faculty members, elected to serve two-year terms:
    Bob Black (11)
    John Rowley (11)
    Gabe Jacobsen (12)
   

Two student members, elected annually by Student Senate:
    __________
    __________
 

Functions:
    To supervise the implementation of policies governing the intercollegiate athletic program set by the Student Life Council.
    To recommend changes in policy, when appropriate, to the Student Life Council. 

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Committee on Spiritual Life

Ex officio members:

Dean of the Chapel - John Brittain
Representative, Local Church - Todd Leach
Representative, Dept. of Rel. and Phil.- Terence Paige
Representative, School of Music - Judy Congdon

One faculty member, elected to serve a two-year term:
    Gary Stith (11)

One student life faculty member, elected to serve a two-year term:
    Nancy Murphy (12)

One staff representative:
    ________
 

Functions:
    a. Promote and coordinate spiritual life and growth for the college community.
    b. Regularly evaluate and advise concerning the programs administered by Dean of the Chapel.
    c. Cooperate with the local church in coordinating the planning, publicity, follow-up, and evaluation of Christian Life Emphasis Week.
    d. Encourage and coordinate the efforts of student organizations involved with Christian life and service.
    e. Promote appropriate training for advisors and officers of student organizations, music ministry groups, and other individuals or groups on campus as may be suitable.
    d. Cooperate with other committees in assisting the faculty to share and implement concepts developed at workshops such as faith/learning institutes. 

Procedure:
    a. Meetings shall be scheduled monthly or convened at the call of the chair.
    b. Regular reports shall be made to the Student Life Council, the faculty, and the staff cabinet.

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Computer Policy and Planning Committee 

Ex officio members:
Academic Dean, or rep (chair) - Linda Mills Woolsey
Instructional Technology Librarian - Glen Avery
Director of Technology Services - Don Haingray
Appointee of the VP for Finance - tbd
Appointee of the VP for Enrollment Management - Jeff Babbitt
Appointee of the VP for Advancement - Pam Witter

    (check appointees each year)

Elected:
Two faculty
    John Rhett (11)
    Jill Jordan (12)
   
Two students
    Erin Bard
    John French

   
Functions:

1.     Is responsible for oversight of campus computer policies. These include policies related to classroom technology, student/faculty/staff computers, college network and WebPages, administrative software, and services provided by Technology Services or the Office of Instructional Technology. It is not intended that this committee be in charge of all these diverse functions of the college, but that any policies developed in these areas be approved by this committee.

2.     Serve as an advisory body for the Director of Technology Services and the Director of Instructional Technology. These two members, in particular, will work with the chair in devising committee agendas. Among other matters, the committee will approve service protocols.

3.     Serve as the primary planning committee for charting the college’s response to the rapid changes in computer technology.

4.     Provide budgetary guidance related to recommended technology initiatives.

5.    Elected faculty will serve 3-year terms.

(From Oct. 16, 2002 faculty meeting)

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