STAFF HANDBOOK
TABLE OF CONTENTS
Section 1: Institutional Philosophy
1.3 Community responsibilities
Section 2: Employment Procedures
2.2 Christian life expectations
2.3 Equal employment opportunity
2.4 Job-related qualifications
2.5 Nepotism
2.6 Job or position descriptions
2.8 Orientation
2.10 Performance evaluations and feedback
2.11 Personnel files
2.12 Release of personnel information
2.13 Exit interview
2.14 Moonlighting
2.15 Terminations
2.17.1 Job elimination
2.17.2 Termination for cause
2.17.3 Non-renewal of service
2.18 Disciplinary action
2.19 Suggested methods for resolving conflict
2.20 Procedure for filing a formal grievance
2.21 Health, safety and worker’s compensation
2.22 Social security
2.23 Retirement policy
Section 3: Employee Responsibilities
3.1 Bulletin board
3.2 Campus parking and traffic regulations
3.4 Use of college name and logo
3.5 Confidentiality
3.6 Key policy
Section 4: Salary and Wage Administration
4.1 Position and job evaluation
4.2 Job grades
4.3 Graduate degrees
4.4 Starting range for new employees
4.5 Promotion
4.6 Payday
Section 5: Working Hours
5.1 Workweek
5.2 Workday
5.7 Lunch hours
5.8 Coffee breaks
Section 6: Leaves of Absence
6.1 Absence
6.2 Vacation
6.3 Jury duty
6.5 Military leave
6.8 Holidays
6.8.1 Holiday pay for part-time employees
6.9 Sick leave
6.10 Emergency sick leave pool
6.13 Disability insurance
6.14 Long-term total disability benefits plan
Section 7: Employee Benefits
7.2 COBRA
7.4 Retirement plan
7.5 Supplemental retirement annuities
7.6 Group life & accidental death & dismemberment insurance
7.8 Training, Development, and Employee Tuition Assistance Grant
Section 8: Employee Privileges
8.2 Library
8.3 Use of gymnasium and campus center
8.4 Recreational and other activities
8.7 Telephone use
8.9 Second mortgage assistance
Section 9: Travel Policies
9.1 Preparing for a college-related trip
9.2 Travel by car
9.3 Travel by air
9.4 Lodging
9.5 Food
9.6 Rental cars
9.7 Reimbursement
9.8 Summary
INTRODUCTION
This
Handbook for Staff Personnel has been prepared by the Human Resources
Office as a guidebook containing policies, procedures,
payroll and fringe benefits information and delineating the various
responsibilities and opportunities of each staff member. It is intended to acquaint each staff member
with the mission and structure of
At
the time of issuing this handbook, the college intends to continue the benefits
and policies described. However, the
college reserves the right to modify, amend, delete or otherwise change this
manual at any time. Further, nothing in
this handbook is intended to create an expressed or implied contract of employment.
Any
changes in this handbook will be communicated through any or all of the
following methods:
1.
Employee
meetings
2. Postings on the employee bulletin boards
3. Distribution of revised handbook pages
4. Letters/E-mails to employees
5. Listed on the Human Resources “New Policies” webpage
Please
read the material carefully so that you can benefit fully from the provisions
made for you. If at any time you have
questions about your job or about items appearing in this handbook, please feel
free to discuss them with your supervisor or with the Human Resources Office.
Human
Resources Office
Section 1
Institutional
Philosophy
1.1
HOUGHTON COLLEGE
1.2
HOUGHTON COLLEGE PHILOSOPHY
The
philosophy of
To
acquire the competence to serve, the
scholar-servant must develop effective skills in listening, reading, written
and spoken communication, computation, problem solving, logical reasoning, and
value discrimination. In addition, the
graduate’s cumulative knowledge must provide a solid foundation for lifelong
learning by a thorough grounding in one or more academic disciplines plus
familiarity with fundamental concepts, principles, and methods of the basic
fields of knowledge. Learning must also
relate disciplines to each other and to life in ways that assist in making wise
decisions and appreciating one’s individual heritage while respecting cultural
diversity and the integrity of creation.
To
develop the willingness to serve, the scholar-servant must encounter
positive models through life examples from Houghton’s faculty and staff. Their reasoned faith must rest on sufficient
knowledge of the Bible and its central doctrines to communicate Christianity
effectively to others, and produce a world view that infuses Christian truth into
knowledge and experience.
To
achieve its ideals,
1.3
STATEMENT OF
COMMUNITY RESPONSIBILITIES
Houghton
College derives its purpose from the mission statement approved by the Board of
Trustees and contained in the College Catalog.
As an independent liberal arts college of The Wesleyan Church, Houghton
recognizes a responsibility to its students and to the Christian community at
large. As an academic institution,
Houghton has an obligation to pursue truth unflinchingly and without bias. Members of the college community recognize
this task and seek to create an educational environment that integrates faith,
learning, and living. We are confident
that all areas of knowledge and truth finally reflect and are extensions of the
reality of God and His work in and through His creation.
I. Preamble
The people of
Houghton College comprise a Christian community that has joined together to
seek academic progress, personal development and spiritual growth. We strive to uphold a unity based on the
lordship of Jesus Christ, guided by Biblical principles and the moral laws of
God. We affirm our commitment to the
triune God, perfectly revealed in Jesus Christ.
We recognize that the Biblical standards for both individual and
corporate life within the body of believers are necessary bases upon which to
live.
As members of a
community, we expect each other––trustees, administrators, faculty, staff, and
students –– to take seriously the responsibilities mentioned herein. We dedicate ourselves to individual academic
progress, personal growth, and the building of a Christ-centered community that
will provide spiritual nurture for all.
Together, we seek to
honor Christ integrating faith, learning, and living as we reflect the process
of maturing in Him. We choose to live
according to the word of God, to respond to one another in love, and to make
decisions motivated by unselfish love and divine truth.
Our goal is the ideal
of mature self-regulation and active participation in fulfilling community
responsibilities. In joining this
community, we freely and willingly take upon ourselves the responsibilities
outlined in this statement.
II. Assumptions
Believing that the
demands of community life require mutual forbearance, we make the following
assumptions as we attempt to establish reasonable, viable expectations:
A.
We call ourselves Christians by virtue
of the grace of God and our commitment to Jesus Christ as Lord.
B.
The Bible is our authority, providing
all essential teaching and principles for conducting ourselves and our
community.
C.
The primary motivations for Christian
relationships and behavior are loving God and being accountable to Him.
D.
God, through His Holy Spirit, provides
us with the inner resources and attributes to minister to each other in
supportive relationships.
E.
As members of this community we are
either committed to Jesus Christ or are sympathetic with a Christian
perspective on life.
F.
We desire to participate in the process
of a liberal arts education in an evangelical Christian context.
III. Biblical
Principles
A.
Relational
responsibilities
We believe that
living in daily fellowship with other Christians is a privilege and an
expression of God’s grace. Consequently,
we cherish relationships in our community.
Living in an interdependent community, we recognize that the following
Biblical principles should guide us in our corporate life and individual
behavior.
I.
Our highest priority
is to love God, as Jesus commanded, “…with all your heart and with all your
mind.” As we love God, we can truly love
others, and thus obey the second
command, which is like the first: “Love
your neighbor as yourself.” (Matthew
22:35-40)
II. It
is our love for God which motivates us to obey Him. Jesus said “If you love
me, you will obey what I command.” (John
14:15)
III.
God’s word tells us
what we must do to obey Him. “All
scripture is God-breathed and is useful for teaching, rebuking, correcting, and
training in righteousness, so that the
people of God may be thoroughly equipped for every good
work.” (II Timothy 3:16-17)
IV.
When there is a
question as to what constitutes obedience to God, we will seek to discern the
mind of Christ through prayer and the example and counsel of Christian friends. Paul encourages Christians to allow God to
guide them: “Do not be anxious about
anything, but in everything, by prayer and petition, with thanksgiving, present
your requests to God. And the peace of
God, which transcends all understanding, will guard your hearts and your minds
in Christ Jesus.” (Philippians 4:6-7) In
that same letter, Paul stresses the value of the example of others: “Join with others in following my examples, brothers, and
take note of those who live according to the pattern we gave you.” (Philippians 3:17)
B.
Expressions of
love
We desire several
specific expressions of love in our community:
building, forgiving, caring, confronting, and healing.
I.
Building
–– We will strive consciously and deliberately to build
relationships that support, encourage and help others.
II. Forgiving –– When
difficulties in relationships occur, we will follow Paul’s admonition to:
“…clothe yourselves with compassion, kindness, humility, gentleness, and
patience. Bear with each other and
forgive whatever grievances you may have against one another.” (Colossians 3:12)
III.
Caring
–– We will support those who experience grief, discouragement,
illness, tragedy, and other personal trials.
We will provide comfort, consolation, encouragement, and intercession.
IV. Confronting –– We
will strengthen our community by speaking the truth to each other always in a
spirit of love. Our confrontations will
be for the purpose of growth and will be motivated by love, not revenge. We will hold paramount the welfare of the
person we confront.
V.
Healing
–– When one of our relationships has been harmed, for any
reason, we will reach out to one another:
forgiving, making restitution and restoring affection.
C. Specific behavioral expectations
We believe the Scriptures
which say that certain attitudes are available to individuals through the Holy
Spirit, including “love, joy, peace, patience, kindness, goodness,
faithfulness, gentleness, and self-control.”
(Galatians 5:22-23) We will seek to demonstrate and encourage
these attitudes in our relationships.
We believe that the
Scriptures call us to worship our Creator, and that the Sabbath should be
observed as the Lord’s day for the express purposes of corporate worship, rest
from labor, Christian fellowship, and service to others, especially people in
need.
We also believe the
Scriptures condemn certain attitudes, such as greed, jealously, pride, lust,
bitterness, needless anger, harmful discrimination and prejudice whether of
race or gender, and an unforgiving spirit.
We will seek to repudiate these attitudes in ourselves and in our
community. We will seek God’s
forgiveness and help to grow in grace.
We believe Scripture
condemns certain acts, including drinking alcohol to excess, stealing, speaking
or writing profanely or slanderously, acting dishonestly, cheating, engaging in
occult practice, and engaging in sexual relations outside the bonds of marriage
(including premarital sex, adultery, and homosexual behavior).
We also find other
practices to be inconsistent with scriptural principles for Christian living
and our view of our bodies as the temples of God. Therefore, we do not tolerate the
following: demeaning gestures or words;
threats of violence, or physical attack on people or property; pornography; the
use of beverage alcohol, tobacco, and non-medical drugs* and other chemical
substances (except as specifically prescribed by a physician).
We believe that
Scripture calls us to submit to the authority of government; except on those
rare occasions in which obedience to the civil authorities would require us to
act in conflict with our consciences as they are informed by Scripture. On such occasions, we will submit voluntarily
to the civil penalty for our behavior.
*“Drugs” is defined to include controlled substances such as
marijuana, hallucinogens, depressants, stimulants, and narcotics, as well as
legal substances misused as drugs including solvents, alcohol, and
anesthetics. We assent to the Drug-Free
Schools and Communities Act).
IV. Expectations Adopted for the Common Good
We believe that
living as part of this community provides us with significant benefits and
opportunities for growth in all areas of life.
We also recognize that community living requires us to forego rights
which might be available to us elsewhere.
The Bible does not
provide specific teaching about every behavior and situation. Scripture does urge us, however, to be
willing to give up even our rights for the benefits of others, especially when
exercising our rights is harmful to them.
We believe that both consideration for others and standards of good
taste may either limit or redirect our activities. Based on these principles we voluntarily submit
ourselves to the additional standards of behavior listed below.
These standards are
for the good of individuals, the smooth functioning of the community in which
we live, and the reputation of our community in the world. Consequently, we consider these rules to be
prudent expectations, not Christian absolutes or measures of spiritual
commitment. As we choose to live by
these expectations, we live out our belief that mutual trust and responsibility
are necessary requirements of community.
We expect that honoring these standards will help us to build a sense of
community integrity, and we think that violation of these standards threatens
community integrity. When one of us
errs, our common integrity suffers. We
also believe that the Biblical principles of love and grace must be applied to
both keepers and violators of these standards.
a.
Community members of all ages agree to
forego the use of alcohol for the following reasons:
..in deference to the Scriptural
principles suggested in 1
Corinthians, Chapter 8
..as
a recognition of the physical and psychological dangers of alcohol and its
counterproductive nature to the essential spiritual and intellectual
pursuits of
..New
York State law prohibits purchase of alcoholic beverages by persons under
the age of 21 or giving or selling of any alcoholic beverage to a person
less than
twenty-one years old