STAFF HANDBOOK

 

TABLE OF CONTENTS

 

 

Welcome

 

Section 1: Institutional Philosophy

1.1       Mission Statement

1.2       College philosophy

1.3       Community responsibilities

1.4       Sexual Harassment Policy

 

 

Section 2: Employment Procedures

2.1       Personnel classifications

2.2       Christian life expectations

2.3       Equal employment opportunity

2.4       Job-related qualifications

2.5       Nepotism

2.6       Job or position descriptions

2.7       Recruiting and hiring

2.8       Orientation

2.9       Probationary period

2.10     Performance evaluations and feedback

2.11     Personnel files

2.12     Release of personnel information

2.13     Exit interview

2.14     Moonlighting

2.15     Terminations

2.16     Employee resignations

2.17     Involuntary termination

2.17.1  Job elimination

2.17.2  Termination for cause

2.17.3  Non-renewal of service

2.18     Disciplinary action

2.19     Suggested methods for resolving conflict

2.20     Procedure for filing a formal grievance

2.21     Health, safety and worker’s compensation

2.22     Social security

2.23     Retirement policy

 


Section 3: Employee Responsibilities

3.1      Bulletin board

3.2      Campus parking and traffic regulations

3.3      Personal appearance

3.4      Use of college name and logo

3.5      Confidentiality

3.6      Key policy

3.7      Children in the workplace

 

 

Section 4: Salary and Wage Administration

4.1      Position and job evaluation

4.2      Job grades

4.3      Graduate degrees

4.4      Starting range for new employees

4.5      Promotion

4.6      Payday

4.7      Payroll deductions

 

 

Section 5: Working Hours

5.1      Workweek

5.2      Workday

5.3      Attendance sheets

5.4      Flexible work time

5.5      Premium pay (overtime)

5.6      Compensatory time

5.7      Lunch hours

5.8      Coffee breaks

5.9      Chapel attendance

 

 

Section 6: Leaves of Absence

6.1      Absence

6.2      Vacation

6.3      Jury duty

6.4      Short-term missions

6.5      Military leave

6.6      Fire and ambulance calls

6.7      Bereavement leave

6.8      Holidays

6.8.1   Holiday pay for part-time employees

6.9      Sick leave

6.10     Emergency sick leave pool

6.11     Maternity/paternity leave

6.12     Family and medical leave act


 

6.13     Disability insurance

6.14     Long-term total disability benefits plan

 

 

Section 7: Employee Benefits

7.1      Medical insurance

7.2      COBRA

7.3      Flexible spending account

7.4      Retirement plan

7.5      Supplemental retirement annuities

7.6      Group life & accidental death & dismemberment insurance

7.7      Long term disability

7.8      Training, Development, and Employee Tuition Assistance Grant

7.9      Tuition exchange benefits

 

 

Section 8: Employee Privileges

8.1      Professional memberships

8.2      Library

8.3      Use of gymnasium and campus center

8.4      Recreational and other activities

8.5      Other college facilities

8.6      Campus store discounts

8.7      Telephone use

8.8      Employee service awards

8.9      Second mortgage assistance

 

 

Section 9: Travel Policies

9.1      Preparing for a college-related trip

9.2      Travel by car

9.3      Travel by air

9.4      Lodging

9.5      Food

9.6      Rental cars

9.7      Reimbursement

9.8      Summary

 

Alphabetical Index


 

INTRODUCTION

 

 

This Handbook for Staff Personnel has been prepared by the Human Resources Office as a guidebook containing policies, procedures, payroll and fringe benefits information and delineating the various responsibilities and opportunities of each staff member.  It is intended to acquaint each staff member with the mission and structure of Houghton College.  The benefit explanation contained herein summarizes the documents governing your benefit programs.  Should this handbook conflict with the legal Plan Documents, the Plan Documents will govern.

 

At the time of issuing this handbook, the college intends to continue the benefits and policies described.  However, the college reserves the right to modify, amend, delete or otherwise change this manual at any time. Further, nothing in this handbook is intended to create an expressed or implied contract of employment.

 

Any changes in this handbook will be communicated through any or all of the following methods:

1.      Employee meetings

2.      Postings on the employee bulletin boards

3.      Distribution of revised handbook pages

4.      Letters/E-mails to employees

5.      Listed on the Human Resources “New Policies” webpage

 

Please read the material carefully so that you can benefit fully from the provisions made for you.  If at any time you have questions about your job or about items appearing in this handbook, please feel free to discuss them with your supervisor or with the Human Resources Office.

 

 

 

 

 

                                                                                    Human Resources Office

 

 

 

 

 

 


Section 1

Institutional Philosophy

 

 

1.1        HOUGHTON COLLEGE MISSION

 

Houghton College provides an academically challenging Christ-centered education in the liberal arts and sciences to students from diverse traditions and economic backgrounds and equips them to lead and labor as scholar-servants in a changing world.

 

 

 

1.2        HOUGHTON COLLEGE PHILOSOPHY

 

The philosophy of Houghton College, an educational institution of The Wesleyan Church, builds on the concept of preparing individuals to become Christian scholar-servants who exhibit the scholar’s passionate yet humble commitment to the Christian faith and to their chosen academic discipline and the servant’s qualities of serving enthusiastically and unselfishly wherever called.  The indispensable characteristics of the scholar-servant are the competence to serve and the willingness to serve.

 

To acquire the competence to serve, the scholar-servant must develop effective skills in listening, reading, written and spoken communication, computation, problem solving, logical reasoning, and value discrimination.  In addition, the graduate’s cumulative knowledge must provide a solid foundation for lifelong learning by a thorough grounding in one or more academic disciplines plus familiarity with fundamental concepts, principles, and methods of the basic fields of knowledge.  Learning must also relate disciplines to each other and to life in ways that assist in making wise decisions and appreciating one’s individual heritage while respecting cultural diversity and the integrity of creation.

 

To develop the willingness to serve, the scholar-servant must encounter positive models through life examples from Houghton’s faculty and staff.  Their reasoned faith must rest on sufficient knowledge of the Bible and its central doctrines to communicate Christianity effectively to others, and produce a world view that infuses Christian truth into knowledge and experience.

 

To achieve its ideals, Houghton College will sustain a scholarly community of believers who confess the Lordship of Jesus and who actively seek truth and recognize its foundation in Christ.  Because of the risks involved in educating the intellect and the character, the faculty and staff will strive to provide a challenging and stimulating environment which is also nurturing and supportive.  The community will also be characterized by the historic distinctive of The Wesleyan Church, including purity of heart and life, concern for justice in social issues, and unselfish stewardship of time and the material provisions of Creation.

 

 

 

 

 

 

 

1.3         STATEMENT OF COMMUNITY RESPONSIBILITIES

 

Houghton College derives its purpose from the mission statement approved by the Board of Trustees and contained in the College Catalog.  As an independent liberal arts college of The Wesleyan Church, Houghton recognizes a responsibility to its students and to the Christian community at large.  As an academic institution, Houghton has an obligation to pursue truth unflinchingly and without bias.  Members of the college community recognize this task and seek to create an educational environment that integrates faith, learning, and living.  We are confident that all areas of knowledge and truth finally reflect and are extensions of the reality of God and His work in and through His creation.

 

I.       Preamble

The people of Houghton College comprise a Christian community that has joined together to seek academic progress, personal development and spiritual growth.  We strive to uphold a unity based on the lordship of Jesus Christ, guided by Biblical principles and the moral laws of God.  We affirm our commitment to the triune God, perfectly revealed in Jesus Christ.  We recognize that the Biblical standards for both individual and corporate life within the body of believers are necessary bases upon which to live.

 

As members of a community, we expect each other––trustees, administrators, faculty, staff, and students –– to take seriously the responsibilities mentioned herein.  We dedicate ourselves to individual academic progress, personal growth, and the building of a Christ-centered community that will provide spiritual nurture for all.

 

Together, we seek to honor Christ integrating faith, learning, and living as we reflect the process of maturing in Him.  We choose to live according to the word of God, to respond to one another in love, and to make decisions motivated by unselfish love and divine truth.

 

Our goal is the ideal of mature self-regulation and active participation in fulfilling community responsibilities.  In joining this community, we freely and willingly take upon ourselves the responsibilities outlined in this statement.

 

II.     Assumptions

Believing that the demands of community life require mutual forbearance, we make the following assumptions as we attempt to establish reasonable, viable expectations:

A.      We call ourselves Christians by virtue of the grace of God and our commitment to Jesus Christ as Lord.

B.     The Bible is our authority, providing all essential teaching and principles for conducting ourselves and our community.

C.     The primary motivations for Christian relationships and behavior are loving God and being accountable to Him.

D.     God, through His Holy Spirit, provides us with the inner resources and attributes to minister to each other in supportive relationships.

E.     As members of this community we are either committed to Jesus Christ or are sympathetic with a Christian perspective on life.

F.      We desire to participate in the process of a liberal arts education in an evangelical Christian context.

 

 

 


III. Biblical Principles

 

A.      Relational responsibilities

 

We believe that living in daily fellowship with other Christians is a privilege and an expression of God’s grace.  Consequently, we cherish relationships in our community.  Living in an interdependent community, we recognize that the following Biblical principles should guide us in our corporate life and individual behavior.

I.         Our highest priority is to love God, as Jesus commanded, “…with all your heart and with all your mind.”  As we love God, we can truly love others, and thus obey the second command, which is like the first:  “Love your neighbor as yourself.”  (Matthew 22:35-40)

II.      It is our love for God which motivates us to obey Him.  Jesus said “If you love me, you will obey what I command.”  (John 14:15)

III.      God’s word tells us what we must do to obey Him.  “All scripture is God-breathed and is useful for teaching, rebuking, correcting, and training in righteousness, so that the people of God may be thoroughly equipped for every good work.”  (II Timothy 3:16-17)

IV.    When there is a question as to what constitutes obedience to God, we will seek to discern the mind of Christ through prayer and the example and counsel of Christian friends.  Paul encourages Christians to allow God to guide them:  “Do not be anxious about anything, but in everything, by prayer and petition, with thanksgiving, present your requests to God.  And the peace of God, which transcends all understanding, will guard your hearts and your minds in Christ Jesus.”  (Philippians 4:6-7)  In that same letter, Paul stresses the value of the example of others:  “Join with others in following my examples, brothers, and take note of those who live according to the pattern we gave you.”  (Philippians 3:17)

 

B.     Expressions of love

 

We desire several specific expressions of love in our community:  building, forgiving, caring, confronting, and healing.

 

I.         Building –– We will strive consciously and deliberately to build relationships that support, encourage and help others.

II.       Forgiving –– When difficulties in relationships occur, we will follow Paul’s admonition to: “…clothe yourselves with compassion, kindness, humility, gentleness, and patience.  Bear with each other and forgive whatever grievances you may have against one  another.” (Colossians 3:12)

III.      Caring –– We will support those who experience grief, discouragement, illness, tragedy, and other personal trials.  We will provide comfort, consolation, encouragement, and intercession.

IV.    Confronting –– We will strengthen our community by speaking the truth to each other always in a spirit of love.  Our confrontations will be for the purpose of growth and will be motivated by love, not revenge.  We will hold paramount the welfare of the person we confront.

V.      Healing –– When one of our relationships has been harmed, for any reason, we will reach out to one another:  forgiving, making restitution and restoring affection.

 


C. Specific behavioral expectations

 

We believe the Scriptures which say that certain attitudes are available to individuals through the Holy Spirit, including “love, joy, peace, patience, kindness, goodness, faithfulness, gentleness, and self-control.”  (Galatians 5:22-23)  We will seek to demonstrate and encourage these attitudes in our relationships.

 

We believe that the Scriptures call us to worship our Creator, and that the Sabbath should be observed as the Lord’s day for the express purposes of corporate worship, rest from labor, Christian fellowship, and service to others, especially people in need.

 

We also believe the Scriptures condemn certain attitudes, such as greed, jealously, pride, lust, bitterness, needless anger, harmful discrimination and prejudice whether of race or gender, and an unforgiving spirit.  We will seek to repudiate these attitudes in ourselves and in our community.  We will seek God’s forgiveness and help to grow in grace.

 

We believe Scripture condemns certain acts, including drinking alcohol to excess, stealing, speaking or writing profanely or slanderously, acting dishonestly, cheating, engaging in occult practice, and engaging in sexual relations outside the bonds of marriage (including premarital sex, adultery, and homosexual behavior).

 

We also find other practices to be inconsistent with scriptural principles for Christian living and our view of our bodies as the temples of God.  Therefore, we do not tolerate the following:  demeaning gestures or words; threats of violence, or physical attack on people or property; pornography; the use of beverage alcohol, tobacco, and non-medical drugs* and other chemical substances (except as specifically prescribed by a physician).

 

We believe that Scripture calls us to submit to the authority of government; except on those rare occasions in which obedience to the civil authorities would require us to act in conflict with our consciences as they are informed by Scripture.  On such occasions, we will submit voluntarily to the civil penalty for our behavior.

 

*“Drugs” is defined to include controlled substances such as marijuana, hallucinogens, depressants, stimulants, and narcotics, as well as legal substances misused as drugs including solvents, alcohol, and anesthetics.  We assent to the Drug-Free Schools and Communities Act).

 

 

IV.  Expectations Adopted for the Common Good

 

We believe that living as part of this community provides us with significant benefits and opportunities for growth in all areas of life.  We also recognize that community living requires us to forego rights which might be available to us elsewhere.

 

The Bible does not provide specific teaching about every behavior and situation.  Scripture does urge us, however, to be willing to give up even our rights for the benefits of others, especially when exercising our rights is harmful to them.  We believe that both consideration for others and standards of good taste may either limit or redirect our activities.  Based on these principles we voluntarily submit ourselves to the additional standards of behavior listed below.

 

These standards are for the good of individuals, the smooth functioning of the community in which we live, and the reputation of our community in the world.  Consequently, we consider these rules to be prudent expectations, not Christian absolutes or measures of spiritual commitment.  As we choose to live by these expectations, we live out our belief that mutual trust and responsibility are necessary requirements of community.  We expect that honoring these standards will help us to build a sense of community integrity, and we think that violation of these standards threatens community integrity.  When one of us errs, our common integrity suffers.  We also believe that the Biblical principles of love and grace must be applied to both keepers and violators of these standards.

 

a.     Community members of all ages agree to forego the use of alcohol for the following reasons:

 

..in deference to the Scriptural principles suggested in 1 Corinthians, Chapter 8

..as a recognition of the physical and psychological dangers of alcohol and its

  counterproductive nature to the essential spiritual and intellectual pursuits of

  Houghton College

..New York State law prohibits purchase of alcoholic beverages by persons  under

  the age of 21 or giving or selling of any alcoholic beverage to a person less than

  twenty-one years old