Campus-Wide E-mail Policy

1) All Campus e-mails should be timely messages of interest to large sections of the community.  Message content should pertain to campus life.

2) Message requests from student organizations/associations should be routed to the Office of Student Life through the faculty/staff advisor and so noted in the email request.  Advisor name does not need to appear in the actual distributed email.

3) All messages must contain a "Reply to" option that includes reference to a person's name and the host organization for further information.

4) If the event is a campus activity, it must be updated on the web calendar for reference in advance of distribution.  To post an event on the web calendar, please take the following steps:   

http://sp.houghton.edu/Calendar/default.aspx
Click on Submit an Event
Type in the requested information
Click on Submit

5) Include the answers to who, what, when, and where as well as purpose of function being advertised.

6) Request must be received by 8 a.m. the day it needs to be sent before becoming eligible to post and send.

7) There should be a consistent header label on all emails.

8)  There should only be one email per event.  Reminders can be posted in a daily View.

9)  Exceptions to normal policy or special considerations will be made by the VP for Student Life.